IT equipment basics for small businesses – Tech News TT – TechNewsTT

All small businesses need technology. Whether a self-employed content creator or a small business owner, you use technology daily to ensure your business runs smoothly. However, IT needs have changed in recent years as more businesses begin using cloud-based services, allowing you to do more with less equipment. Of course, the essentials are still necessary, so you’ll always need a phone, computer, and basic IT equipment to effectively run your business. So what’s the best IT equipment for small businesses? Keep reading to find out.
All businesses need to be connected to the internet. Whether you’re a local business that needs to accept credit card payments or a freelance graphic designer who designs websites, you must be connected to the internet at all times to use content creation tools, POS systems, and all the software you use on a daily basis to earn money.
A modem allows you to browse, stream, and download, ultimately serving as the main connection point to the internet. There are two different types of modems: internal and external. External modems are connected to the computer via a USB port, while internal modems are located directly inside the computer. Most small businesses should have an external modem as a backup if something goes wrong with the computer’s internal modem.
You can’t connect to the internet without a router. While the modem is the first line of connection between devices and the internet, a router is necessary to connect the modem to your network. Of course, some modems function as routers, but some don’t. A standalone router can provide better network security and can be used to create guest networks.
All small businesses need desktops and laptops, depending on the nature of your work. For example, a local salon may only need one computer to book appointments and accept payments. Meanwhile, a digital marketing agency will need a computer for every employee. Not every employee needs a laptop unless you expect them to work while traveling. Freelancers may also benefit from a laptop because it allows them to work on the go rather than being tied to one location.
However, every employee should have a computer at their desk, even if they spend most of their time in meetings. In addition, a laptop would be helpful to employees that have to go on the road for work or those that spend time working at home. That said, if you have remote employees, you should supply them with their own desktops and the technologies they need to effectively perform their job duties.
Cloud storage is flexible and reliable. However, sometimes you may need to keep your data on-site rather than in the cloud, especially for security or compliance. A network-attached storage (NAS) will give your office access to files, and you can connect it to the cloud as a backup solution. NAS devices are cheaper than buying more storage and can be used offline, so your data will be available even when your internet is down.
Every business needs phones to answer calls from customers and clients and be available to colleagues. Of course, depending on your type of business, you may choose to use landline phones or cellular devices. However, using your personal phone isn’t a good business practice because you can expect calls after hours, which can disrupt your personal time. So instead, you should get a business phone, whether it’s a cell phone or a landline, allowing customers, clients, and colleagues to call you after-hours for non-emergencies.

We live in a digital age, and most people don’t have a printer at home for personal use. However, every business should have a printer because you never know when you’ll need to print something out to share, edit, or sign. While most documents can be taken care of online, you should have a printer for when you need one, especially if you need to share important information or documents with customers and clients. For example, if you ship products, you’ll need a printer for packing slips. Meanwhile, if you own a local spa, you’ll need a printer for intake forms.
Every business with a physical location should have a security system to prevent theft, especially if you keep sensitive information in your office. There are several types of security systems to consider, including digital security software for your online databases and physical security systems in your shop to prevent someone from breaking in and stealing expensive equipment. In addition, installing cameras and motion detectors or working with a security company can provide you with peace of mind, especially if you store any expensive items.
Headsets are essential for busy office environments where they can be difficult to hear. Whether you’re on an important client call, talking to customers, or listening to an online presentation, you need to be able to hear everything to ensure you’re getting the right information. Of course, the type of headset you need will depend on your work. If you plan to use your headset to have important communications with clients and customers, you should have a headset with a high-quality built-in microphone.
Depending on your business, you may need to have presentations with your team regularly. Many businesses choose to use televisions now, but you can use projectors to suit your needs if you’re on a budget. Televisions are good additions to offices and conference rooms since they have HDMI ports you can use to connect to devices to share a presentation.
Finding the right IT equipment for your business doesn’t have to be difficult. You can work with an IT company to help you find the right products or check out the competition to see what they’re using. Of course, over time, your tech needs might change. However, one thing is certain– you will always need some form of technology, so knowing how different basic devices can enhance your business is crucial.
About the author
Ashley Nielsen earned a B.S. degree in Business Administration Marketing at Point Loma Nazarene University. She is a freelance writer who loves to share knowledge about general business, marketing, lifestyle, wellness, and financial tips. During her free time, she enjoys being outside, staying active, reading a book, or diving deep into her favorite music.
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